How to batch sign documents on monday.com using GetSign

Imagine you’re onboarding 15 clients at once or closing 10 lease agreements in a day. You’ve prepared every document, but now you’re stuck with the most repetitive part of the workflow: signing each file individually.

If you use monday.com for managing operations and client pipelines, the good news is — you don’t have to do this anymore.

This is where batch eSignature with GetSign inside monday.com comes in. Whether you’re in HR onboarding, real estate leasing, or operations approvals, the ability to sign and send multiple documents at once can save you hours — and eliminate mistakes.

Why batch signing saves time and avoids errors

Most professionals don’t realize how much time they lose doing low-leverage tasks like repetitive eSigning. Whether you’re in HR, legal, sales, or real estate, the manual effort adds up quickly.

Let’s take a real scenario: Property managers often ask- 

“Can you sign multiple leases at once?”

If you’re a property manager dealing with dozens of tenant agreements, signing them one by one isn’t just inefficient — it delays your pipeline.

Batch signing solves that. Manually sending documents for signature not only slows down your workflow — it increases risk. Missing a document, forgetting to follow up, or signing in the wrong place creates unnecessary rework.

Batch eSignature solves these problems by letting you:

• Sign and send multiple documents at once
• Automate dispatches based on workflow triggers
• Track every document’s status inside your monday.com boards

Let’s explore where this matters most.

Use case: Signing multiple leases with minimal effort

Scenario: A real estate agency needs to finalize leases for 30 tenants across three properties.

Challenge:
Each lease requires a landlord’s signature, tenant details, and a quick turnaround. Signing them individually delays the move-in process.

With GetSign:

• Upload all lease agreements into your monday.com board
• Select all rows with a status set to AutoSend
• Your signature is applied in batch
• Tenants receive their copies instantly, and the system tracks completion

This is the fastest way to manage high-volume, time-sensitive agreements — making it ideal for property management teams who deal with standard templates and deadlines.

How to send batch signatures with GetSign?

GetSign efficiently automates bulk signature requests with GetSign AutoSend feature. The following steps represent best practices for using GetSign’s batch sending feature effectively on monday.com. 

Follow these steps to configure and use batch sending in GetSign:

Step 1: Open your monday.com board and set up document items

Start with the board where your documents live — for example, an “Employee Onboarding” or “Client Contracts” board.

Each item (row) should represent a document instance, with associated fields like name, email, and the file to sign.

Step 2: Create a Status Label for “AutoSend”

Start by creating a status that will serve as the trigger for automated document sending.

1. Open the board where you plan to send documents in bulk.
2. Either add a new status column, or edit an existing one used for tracking approval stages.
3. Create a new label—for example, name it “AutoSend”.
4. Click Apply to save the label.

This label will be used to tell GetSign when to initiate the sending process for selected items.

Step 3: Configure AutoSend from the GetSign Send – Email Delivery section

You no longer need to set up integrations or webhooks separately. GetSign now simplifies batch sending by letting you enable AutoSend directly from the “GetSign Send – Email Delivery” section.

• In the Email Delivery settings, turn on AutoSend
• Choose the status label that should trigger the send (e.g., “AutoSend”)
• Save your configuration

Tip: You can reuse an existing status label you may already be using for other workflows like “Generate PDF” or “Create link” — no need to create new labels.

Step 4: Batch Send Signatures in One Action

Once your setup is complete, you’re ready to start sending in bulk.

• On your board, select multiple items you want to send.
• Bulk update their status to “AutoSend.”
• GetSign will instantly begin processing these documents and send them to the email addresses listed in the email column.

Important: Ensure each item has a valid email address and an uploaded document. Missing information will prevent documents from being sent.

Common Use Cases for Batch Sending

a. HR onboarding
Send offer letters, NDAs, and compliance forms to all new hires in one go. Batch sending ensures documents reach every candidate simultaneously, while keeping track of who has signed and who hasn’t — all from your monday.com board.

b. Procurement and vendor coordination
Managing supplier relationships involves constant paperwork — agreements, renewals, compliance forms. Batch signing allows procurement teams to send these to multiple vendors at once, cutting down manual cycles and improving turnaround times.

c. Event or program logistics
Coordinating events or training programs? Batch dispatch participation waivers, consent forms, or speaker agreements across hundreds of attendees or partners without email chains or manual errors.

d. Client communication at scale
If you offer subscription-based services or policy-driven operations, batch send recurring service agreements, updated terms, or renewal forms to your entire client base — all while tracking signature status live.

Why batch sending matters to modern teams

• Time-saving automation
  Remove the bottlenecks of one-by-one document handling. Batch sending allows you to send dozens — even hundreds — of signature requests in seconds.
• Minimized errors
  By using structured data columns in monday.com, you avoid signature mismatches, missed recipients, or formatting issues.
• Built for scale
  Whether you’re growing your team or managing client expansions, batch sending adapts with your process — without increasing workload.
• Seamless Integration: Fully embedded within your monday.com workflow, with no external tools required.

Conclusion: 

Batch signing with GetSign on monday.com isn’t a “nice to have” — it’s a necessity for teams working at scale. It empowers HR, sales, legal, and real estate teams to:

• Automate repetitive document dispatch
• Reduce manual oversight
• Eliminate the chance of missed or duplicate signatures
• Maintain full control and visibility from inside their boards

Whether you’re managing contracts, onboarding new hires, or sending out bulk agreements, batch eSignature helps you reclaim hours of admin time — and redirect it toward what matters most.

Start using GetSign’s batch sign integration on monday.com today and experience a cleaner, faster way to sign.

Frequently Asked Questions

Can I sign multiple leases at once using GetSign?

Yes. Upload all leases to your monday.com board and use batch signing to apply your signature to each in one go — perfect for property managers.

How do I sign multiple pages in a PDF at once?

GetSign lets you automatically sign all required pages by setting rules — final page only, every page, or designated placeholders.

Can I send the same document to multiple people for signing?

Yes. You can batch send one document to multiple recipients, each receiving their own copy to sign.

How can multiple families sign the same sympathy card or message?

Use multi-signer support to let everyone add their signature or message in assigned fields — ideal for group acknowledgments.

How do I sign off a document with multiple names?

Add multiple signature fields in the template and assign each to a person. Everyone signs their part, and the document is finalized with all names.