In today’s fast-paced business environment, getting documents signed in the right sequence is more than a convenience—it’s critical for maintaining structure, accountability, and legal clarity. Whether you’re managing internal approvals, contract workflows, or compliance processes, GetSign’s “Set Signing Order” feature for monday.com gives you complete control over how documents are reviewed and signed, step by step.
This guide explains how to use the signing order feature, real-world scenarios where it applies, and how it streamlines your entire approval chain.
What is signing order in GetSign?
Signing order allows you to predefine the exact sequence in which recipients must sign a document. Instead of having all parties sign at once, each recipient is notified only when it’s their turn, ensuring an orderly flow from start to finish.
This is essential when:
- Approvals follow a strict hierarchy
- Different departments or external signers must sign at different stages
- You need full visibility and audit trails to maintain accountability
It eliminates confusion, prevents skipped steps, and ensures everyone is working from the same process.
Why setting a signing order matters
- Structured approvals: Build reliable signature sequences based on your workflow
- Reduces back-and-forth: Each person signs when they’re supposed to—no need to coordinate manually
- Real-time tracking: See who has signed and who’s next, all within your board
- Improves legal integrity: Ensures every signature is captured in proper sequence with full audit trails
- Saves time: Documents automatically move to the next signer without waiting on manual triggers
Use case: Legal-first contract approvals
Scenario: A startup shares partnership contracts that must be reviewed by legal, signed by finance, and only then by the external partner.
Problem: Without order enforcement, external partners sometimes signed before internal teams, creating liabilities.
With GetSign:
- Legal signs first
- Finance follows
- Partner signs last
Every stakeholder knows when it’s their turn, and no signature happens out of order.
Additional use cases for signing order
Signing order is a versatile feature used in dozens of business workflows. A few examples include:
1. HR onboarding
Ensure HR signs offer letters before documents go to new hires. Department leads and compliance teams can follow.
2. Sales proposals
Sales managers approve first, followed by finance, and finally the client.
3. Vendor agreements
Procurement, legal, and leadership sign before the contract reaches the vendor.
4. Internal policy rollouts
Department heads and HR approve policies in sequence before publishing company-wide.
5. Compliance and audits
Route reports through risk, finance, and executive teams in order.
Step-by-step: How to set a signing order using GetSign on monday.com
Step 1: Connect GetSign to your monday.com board
Integrate your GetSign account with monday.com. This allows you to send, track, and manage eSignature workflows from within your board.
Step 2: Upload your document template
Navigate to the relevant board item and open the GetSign tab:
- Upload the document that needs signing
- Make sure you’ve created an email column for recipients
Step 3: Enable “Set Signing Order” in the workflow
While setting up the signing workflow:
- Select the “Sign Documents” workflow
- Enable the “Signing Order” toggle
This activates the sequential routing logic.
Step 4: Assign email addresses and sequence
In the document editor:
- Drag a Signature field onto the document
- Click to configure the field
- Assign the recipient’s email address
- Set their signing order (e.g., 1 for first, 2 for second, etc.)
- Repeat for all signers
- Click Save to confirm
Tip: Only the signer next in line will be notified. Others will wait until it’s their turn.
Benefits of using signing order in GetSign
- Simplifies complex approval chains: Ensures every stakeholder signs in the right order, without oversight.
- Reduces coordination fatigue: GetSign automatically moves the document along the chain.
- Enhances legal compliance: Capture signatures with built-in order enforcement and audit tracking.
- Improves team confidence: Everyone knows where the document is and what action is required.
- Accelerates completion: By avoiding delays and backtracking, you cut down overall turnaround time.
FAQs: Signing order with GetSign on monday.com
How does signing order improve my workflow?
It eliminates missed steps, streamlines sign-offs, and builds structure into your document approvals.
Can I set different signing orders for different documents?
Yes. Signing order can be customized per workflow or template based on your business requirements.
Can I trigger signing automatically?
Yes. Use monday.com automation to start the process when a status changes or a task is completed.
Are GetSign signatures legally valid?
Yes. GetSign complies with global eSignature laws and offers full audit trails.
Can someone sign out of order?
No. GetSign blocks access until it’s a recipient’s turn, maintaining order integrity.
Conclusion
Setting a signing order with GetSign on monday.com adds predictability, structure, and efficiency to your signature workflows. From HR to sales to legal, you can ensure:
- Signatures happen in the right order
- Nothing is missed
- Everyone stays on track
Start using the signing order feature today to keep your workflows clear, fast, and fully traceable.
